How to Transcribe a Microsoft Teams Meeting Recording

Where Teams puts recordings

Microsoft moved Teams recordings into OneDrive and SharePoint. Broadly:

Regular meetings

The recording goes to the OneDrive of the person who started the recording, in a Recordings folder.

Channel meetings

The recording goes to the channel's SharePoint site, in the channel's files.

Links to the recording appear in the meeting chat and, for channel meetings, in the channel conversation. Your organisation's admins decide who can record, how long recordings are kept and who can download them, so details vary between workplaces.

Teams' own transcripts

Teams can transcribe meetings live when transcription is enabled by policy and someone starts it. The transcript appears in the meeting's recap and can be downloaded as a document or a VTT file by people with access. That's the quickest route when it exists. A separate tool helps when:

• Nobody started transcription during the meeting.
• The meeting was in a language that wasn't set as the spoken language, or mixed languages.
• You need a translated transcript or subtitles for colleagues in another country.
• You need SRT subtitles to publish the recording on an internal video platform.

Download the MP4

Open the recording from the meeting chat or from OneDrive or SharePoint, and use the download option. If download is blocked, it's a policy setting: the recording's owner or an admin can grant access or download it for you. Large recordings can be slow to download; you only need the audio for a transcript, so extracting it afterwards with the free extract audio from video tool in your browser keeps uploads small.

Transcribe and translate with mydubly

1. Open video to text and add the MP4. The video stays on your computer; only its audio is sent.
2. Pick the language spoken, or a target language for a translated transcript.
3. Download a plain transcript, a timestamped transcript and SRT or VTT subtitles.

It costs 1 credit per minute, with 100 free credits on sign-in, for recordings up to 2 hours. A recorded 30-minute all-hands costs 30 credits, or 3¢.

Confidentiality and company policy

Meeting recordings can contain confidential business information. Before uploading a recording to any outside service, check your company's policy on third-party processing. With mydubly, the video stays on your device, only the audio is sent over HTTPS, and audio and results are deleted within 30 minutes of delivery; nothing is used to train models. Translating internal company videos covers approvals and workflows for internal content.

Limits and accuracy

• mydubly transcripts don't label speakers. Teams' own transcript attributes lines to signed-in participants, which is useful for meetings where who said what matters.
• Conference-room microphones far from speakers, and people talking over each other, reduce accuracy; mixing multiple microphones for transcription covers better room setups.
• Recordings over 2 hours need splitting; how to split a video file shows how.
• mydubly works on recordings; live captions during a Teams meeting are a separate feature.

What to do with the transcript

Summaries, decisions and action items are easier to pull from text than from an hour of video. Meeting recording to notes shows a method, and searching meeting recordings covers building a searchable archive. For training sessions recorded in Teams, the training video translation page covers versions for other languages.

Publishing the recording with subtitles

Recordings of all-hands meetings, training and announcements often get published on an intranet or internal video platform. An SRT made from the downloaded MP4 can go up with the video as a caption track, so colleagues can watch on mute or read along in a second language. If you trim the start or end before publishing, make the subtitles from the trimmed file. Embedded vs sidecar subtitles explains the options if your platform doesn't accept caption files.

A short checklist

• Confirm you're allowed to download and process the recording.
• Download the final version, not a preview.
• Choose the language spoken, or a target language for colleagues elsewhere.
• Proofread names, product terms and numbers before sharing.
• Store the transcript with the same access rules as the recording, and delete copies you don't need.
• If the meeting will be published, make subtitles from the final trimmed video and check the first and last cues line up with the speech.